EVA Brain

What you know about your events ends up nowhere

What was agreed with that supplier, why that venue was ruled out, what went wrong at the last edition. Whether you work alone or with thirty people, that lives in somebody’s head and in folders nobody opens again. EVA Brain pulls it out of what you already produce, orders it and keeps it for good. You ask it on WhatsApp and it gives you the answer, with a reference to where it is written down.

The problem

What gets learnt at an event leaves with the event.

EVERYONE KNOWS THEIR OWN BIT

An events team is people working on their own: each with their own notes, their own contacts and their own head. Nobody knows what the person next to them knows, and the day somebody leaves, their bit leaves with them.

EVERY EDITION, ALL OVER AGAIN

“Why did we rule out that venue?”, “what went wrong at check-in?”. You pay again, in hours, for what had already been learnt, and sometimes you reopen what had already been closed.

WHAT NOBODY CAN SHOW YOU

The client says the stage was inside the fee. You know it was not, but it was agreed on a call back in March and that call is nowhere.

And it is not a lack of discipline: mid-production, nobody sits down to document anything. That is what killed the wiki, the CRM and the shared folder somebody was going to keep up to date.

Why the team’s ChatGPT does not fix it

The AI you already use forgets everything when the conversation closes.

EVERY CHAT STARTS FROM ZERO

You explain all over again who the client is, which event this is and what happened last year. The context dies with the conversation.

IT LOOKS LIKE IT REMEMBERS

These assistants keep a handful of general traits about you. They do not keep why you ruled out that venue in 2024, or what the sound supplier promised on the site visit.

IT LIVES IN A SEPARATE TAB

Away from the tools you actually work in. And whoever manages to connect it does so off their own bat, with your clients’ information inside.

The handier ones rig up something similar on their own computer. And there it stays: on the day of the event you are not carrying a laptop. None of them knows events either: EVA Brain is thought out and designed for this industry alone.

What changes

A memory that is not wiped when you close the chat.

The usual question

“Where did we get to with Juan about the projector?”

It is Tuesday, there are nine days of production left and nobody remembers what was agreed in March. Instead of digging through emails or waiting for María to come out of a meeting, you ask the agency’s memory.

  • It extracts, orders and keeps. From the meeting, from the debrief, from the email: what matters ends up as a record, with its date and its source.
  • It answers you the way a colleague would, and underneath it leaves the reference to the file the answer came from, with its date, in case you want to check.
  • The original is never touched. The full transcript stays archived and any change can be undone.
  • It speaks the language of the industry. It knows what a running order is, or a rider, or a debrief, or what was promised to a sponsor, because it is built for events alone.

What you get

Your agency’s experience, within reach of whoever needs it.

NEXT YEAR, YOU START ALREADY KNOWING

The 2027 edition starts with all of 2026 inside it: debrief, suppliers rated, base running order and milestones. What was ruled out is remembered too, so nobody reopens it.

SUPPLIERS AND VENUES

“That supplier let us down in March”, “they will not let you load in there before 7”. What separates the experienced agency from the new one, written down instead of in two people’s heads.

WHOEVER JOINS, JOINS ALREADY KNOWING

The extra pair of hands who arrives three weeks before the event stops stealing hours from the person who knows most: they ask, they get the history of the account and they get on with it.

In your case

Working on your own is not the same as being thirty.

YOU WORK ON YOUR OWN

You, three agencies and fourteen events a year. You stop telling ChatGPT your life story in every conversation: your venues, your suppliers and what happened at each edition are already inside.

THERE ARE FEW OF YOU AND EVERYTHING GOES THROUGH YOU

The day your right hand is off sick, the agency still knows what all of you know. And the day you want to hand it over, you have something to show: the craft of the house, written down.

YOU ARE A BIG TEAM

Everyone asks from wherever they like and they all talk to the same memory, with permissions per account and with a log. One client, one space: two pharmaceutical companies at the same agency never cross paths.

THE EVENTS BELONG TO YOUR COMPANY

You organise your own events and you change agency every few years. The memory of the conference stays with you: suppliers, decisions and why each thing was ruled out.

Where it gets used

You are not in the office. Neither is your memory.

WhatsApp and Telegram

You talk to it like a colleague

An event manager spends half the week away and on the day of the event is not even carrying a laptop. That is why EVA Brain is asked and fed from your mobile: a message on the way out of a site visit, a photo of the signed contract, a voice note on the way to the hotel.

  • Nothing new to learn. You write to it the way you write to a colleague, in the chat where your team already is.
  • One group per client, so nothing gets archived where it should not.
  • Anyone who prefers their own ChatGPT or Claude carries on with them: they talk to the same memory.

→ what gets agreed outside the office stays too

Control

One company AI, not twenty loose ones.

Permissions and logging

Everyone with their own AI, everyone on the same memory

Right now every person asks from their own personal ChatGPT account, with your clients’ information inside and without a trace left anywhere. EVA Brain puts one single memory behind all those conversations, with your company’s permissions and with a log of what happens.

  • Permissions per project and per person. Who sees what is your call, and it is revoked as fast as it is granted.
  • A log of what was done: who asked, what was saved and what was run under which authorisation.
  • Whatever repeats, scheduled: milestone status on Mondays, the alert for each key date, the debrief that asks for itself when the event finishes. Nothing runs without you having approved it first.
  • One client, one isolated space. Two pharmaceutical companies or two banks at the same agency never cross paths, and whatever your legal department needs, we give you in writing.

→ evidence of who decided what, and when

What plugs AI into your calendar, your tasks or your email today does its job well, but it switches off with the conversation: it remembers nothing, it does not know who can see what and it leaves no log. That is what EVA Brain puts in place.

EVA Brain knows the production side of your events. There is another one for the attendees: EVA, the assistant for your event on WhatsApp →

The best way to understand it is to see it with an event of yours.

Ask for a demo

or write straight to projects@sinapser.com